Profit and Loss Account Format
Profit and Loss Account format as per new schedule VI of companies Act,1956. This new P&L account format is to be used for making financial statement by all the companies.
PART II – Format of STATEMENT OF PROFIT AND LOSS
Name of the Company…………………….
Profit and loss statement for the year ended ………………………
Profit & Loss Account Format as per New Schedule VI of the Companies Act, 1956
|XYZ PVT. LIMITED|
|Profit and Loss statement for the year ended 31st March, 2012|
Figures as at the end of 31.03.2012
Figures as at the end of 31.03.2011
|I. Revenue from operations|
|II. Other Income|
|III. Total Revenue (I +II)|
|Cost of materials consumed|
|Purchase of Stock-in-Trade|
|Changes in inventories of finished goods, work-in-progress and Stock-in-Trade|
|Employee benefit expense|
|Depreciation and amortization expense|
|IV. Total Expenses|
|V. Profit before exceptional and extraordinary items and tax|
|VI. Exceptional Items|
|VII. Profit before extraordinary items and tax (V – VI)|
|VIII. Extraordinary Items|
|IX. Profit before tax (VII – VIII)|
|X. Tax expense:|
|(1) Current tax|
|(2) Deferred tax|
|XI. Profit(Loss) from the period from continuing operations|
|XII. Profit/(Loss) from discontinuing operations|
|XIII. Tax expense of discounting operations|
|XIV. Profit/(Loss) from Discontinuing operations (XII – XIII)|
|XV. Profit/(Loss) for the period (XI + XIV)|
|XVI. Earning per equity share:|
|For and On Behalf of the Director||As per our report of even date attached|
|XYZ PVT. LTD.|
|Place:- PQR City|
See accompanying notes to the financial statements
GENERAL INSTRUCTIONS FOR PREPARATION OF STATEMENT OF PROFIT AND LOSS
1. The provisions of this Part shall apply to the income and expenditure account referred to in sub-section (2) of section 210 of the Act, in like manner as they apply to a statement of profit and loss.
2. (A) In respect of a company other than finance company revenue from operations shall disclose separately in the notes revenue from
(a) sale of products;
(b) Sale of services;
(c) Other operating revenues;
(d) Excise duty.
(B) In respect of a finance company, revenue from operations shall include revenue from
(a) Interest; and
(b) Other financial services
Revenue under each of the above heads shall be disclosed separately by way of notes to accounts to the extent applicable.
3. Finance Costs
Finance costs shall be classified as:
(a) Interest expense;
(b) Other borrowing costs;
(c) Applicable net gain/loss on foreign currency transactions and translation.
4. Other income
Other income shall be classified as:
(a) Interest Income (in case of a company other than a finance company);
(b) Dividend Income;
(c) Net gain/loss on sale of investments
(d) Other non-operating income (net of expenses directly attributable to such income).
5. Additional Information
A Company shall disclose by way of notes additional information regarding aggregate expenditure and income on the following items:-
(i) (a)Employee Benefits Expense [showing separately (i) salaries and wages, (ii) contribution to provident and other funds, (iii) expense on Employee Stock Option Scheme (ESOP) and Employee Stock Purchase Plan (ESPP), (iv) staff welfare expenses].
(b)Depreciation and amortization expense;
(c) Any item of income or expenditure which exceeds one per cent of the revenue from operations or Rs.1, 00,000, whichever is higher;
(d) Interest Income;
(e) Interest Expense;
(f) Dividend Income;
(g) Net gain/ loss on sale of investments;
(h) Adjustments to the carrying amount of investments;
(i) Net gain or loss on foreign currency transaction and translation (other than considered as finance cost);
(j) Payments to the auditor as (a) auditor, (b) for taxation matters, (c) for company law matters, (d) for management services, (e) for other services, (f) for reimbursement of expenses;
(k) Details of items of exceptional and extraordinary nature;
(l) Prior period items;
(i) (a) In the case of manufacturing companies,-
(1) Raw materials under broad heads.
(2) Goods purchased under broad heads.
(b) In the case of trading companies, purchases in respect of goods traded in by the company under broad heads
. (c) In the case of companies rendering or supplying services, gross income derived form services rendered or supplied under broad heads
. (d) In the case of a company, which falls under more than one of the categories mentioned in (a), (b) and (c) above, it shall be sufficient compliance with the requirements herein if purchases, sales and consumption of raw material and the gross income from services rendered is shown under broad heads.
(e) In the case of other companies, gross income derived under broad heads.
(ii) In the case of all concerns having works-in-progress, works-in-progress under broad heads.
(iii) (a) The aggregate, if material, of any amounts set aside or proposed to be set aside, to reserve, but not including provisions made to meet any specific liability, contingency or commitment known to exist at the date as to which the balance-sheet is made up.
(b) The aggregate, if material, of any amounts withdrawn from such reserves.
(iv) (a) The aggregate, if material, of the amounts set aside to provisions made for meeting specific liabilities, contingencies or commitments.
(b) The aggregate, if material, of the amounts withdrawn from such provisions, as no longer required.
(v) Expenditure incurred on each of the following items, separately for each item:-
(a) Consumption of stores and spare parts.
(b) Power and fuel.
(d) Repairs to buildings.
(e) Repairs to machinery.
(g) Rates and taxes, excluding, taxes on income.
(h) Miscellaneous expenses.
(vi) (a) Dividends from subsidiary companies.
(b) Provisions for losses of subsidiary companies.
(vii) The profit and loss account shall also contain by way of a note the following information, namely:-
(a) Value of imports calculated on C.I.F. basis by the company during the financial year in respect of –
- Raw materials;
- Components and spare parts;
- Capital goods;
(b) Expenditure in foreign currency during the financial year on account of royalty, know-how, professional and consultation fees, interest, and other matters;
(c) Total value if all imported raw materials, spare parts and components consumed during the financial year and the total value of all indigenous raw materials,
spare parts and components similarly consumed and the percentage of each to
the total consumption;
(d) The amount remitted during the year in foreign currencies on account of dividends with a specific mention of the total number of non-resident shareholders, the total number of shares held by them on which the dividends were due and the year
to which the dividends related;
(e) Earnings in foreign exchange classified under the following heads, namely:-
- Export of goods calculated on F.O.B. basis;
- Royalty, know-how, professional and consultation fees;
- Interest and dividend;
- Other income, indicating the nature thereof
Note:-Broad heads shall be decided taking into account the concept of materiality and presentation of true and fair view of financial statements,”